Review: Suspense File

Here is what we have learned from Suspense File

  • After identifying a potential case for the registry from a casefinding source, the registrar processes the case into either the suspense file, the master patient index file, or the history file of non-reportable cases.
  • The suspense file contains information on cases that are potentially reportable.
  • The suspense file can be maintained in at least two ways:
    1. by entering the case into a computerized registry data base, which has a suspense file designed into it; or
    2. by filling out brief identifying information on a paper abstract, and filing it in alphabetical order.
  • The suspense file should be reviewed periodically to ensure that cases are completed promptly.
  • Cases entered into the suspense file but later determined not to be reportable are moved to the history file of non-reportable cases.
  • Reportable cases are eventually moved to the master patient index file.
  • When entering a case into the suspense file, registry personnel should include data elements required by the governing body.


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